President McConnaughay called the Meeting of the River Bend Homeowners Association
to order at 7:33 pm. The meeting was held at Builta Elementary School, Bolingbrook, IL. Present were President-Ken
McConnaughay, Secretary-Sandy Almanza, Assistant Secretary, Michael Thompson, and Vice-President-Jay Sandercock.
Absent was Treasurer-Rich Frachey.
Approval of Minutes:
A motion was made by Michael Thompson, seconded by Jay Sandercock to approve the
minutes of the March 13, 2006 Meeting. Motion carried.
Approval of Bills:
1. Secretary of State, Annual filing fee - $5.00
2. Pezza Landscape, Inc., May maintenance - $940.00
3. Intuit Software, Annual Quickbooks - $171.55
4. Postmaster, Annual Post Office Box fee - $50.00
A motion by Sandy Almanza, seconded by Jay Sandercock, was made for approval of
the bills presented. Motion carried.
Old Business:
Ken McConnaughay informed board members that Wade Jacobi is checking on feasibility
of sprinkler system for entrances into River Bend.
New Business:
Architectural Review
124 Rhine, homeowners digging crawl space for more room in basement.
1832 Marne Rd., screened in deck.
Approval was given to both homeowners by the Architectural Committee, as long as
the proper permits were secured from the Village of Bolingbrook.
Violations
1832 Marne - sheds were noticed in back yard, not in compliance with the covenants.
2 Yukon Ct. - fence on dog side not in conformance with covenants.
Homeowners were notified of violations.
Authorization of Dues Reminders
A motion by Jay Sandercock, seconded by Sandy Almanza, was made to authorize Rich
Frachey, Treasurer, to send out reminder notices to homeowners for assessment fees. Motion carried.
Appointment of Architectural Committee
A motion was made by Jay Sandercock, seconded by Michael Thompson that the following
homeowners be appointed to the Architectural Committee: Rudy Davis, Stella Solis, Ed Martinez, Wade Jacobi, David Stockwell,
Ken McConnaughay, and Jay Sandercock. Motion carried.
Architectural Committee Procedures
It was moved by Sandy Almanza, seconded by Michael Thompson, that at least three
members of the Architectural Committee, including one board members be present at an Architectural Committee meeting for approval
of projects. Motion carried.
Landscape Plan for Entrances
Jay Sandercock will contact Pezza Landscaping for 2 proposals from them for landscape
plans for both entrances into River Bend. One proposal calls for a landscape plan with watering, and the other proposal
plan without watering.
Authorize Newsletter
A motion was made by Sandy Almanza, seconded by Michael Thompson that a newsletter
be printed announcing the Annual River Bend Pool Party on June 11, 2006. Motion carried.
Comment from Homeowners None
Adjournment
A motion was made by Jay Sandercock, seconded by Michael Thompson, to adjourn the
meeting. Motion carried. President McConnaughay declared the meeting adjourned at 8:36 pm.
Respectfully submitted,
Sandy Almanza, Secretary
Minutes of Board of Managers Meeting
October
10, 2005
Call to Order:
The meeting was called to order by President
McConnaughay called at 7:33 P.M. Present were Ken McConnaughay, Vice President, Jay Sandercock; Secretary, Sandy
Almanza, and Treasurer, Rich Frachey. Assistant Secretary, Michael Thompson was absent. The meeting was held at
1863 Marne, Bolingbrook, IL.
Homeowners present: Mr. & Mrs. Bob Milewski.
Minutes:
A motion was made to approve the minutes
of the September 12, 2005 meeting by Jay Sandercock, seconded by Rich Frachey. Motion carried.
Treasurer's Report:
Treasurer Frachey read the Profit &
Loss Report dated January 1-October 10, 2005, the Balance Sheet of October 10, 2005, and A/R Aging Summary of October 10,
2005. Sandy Almanza made a motion for approval of the Treasurer's Report, seconded by Jay Sandercock. Motion carried.
The following Approval of Bills were presented:
Pezza Landscape, Inc. - $920.00; Zurich
American Insurance - $20.00
A motion was made by Sandy Almanza, seconded
by Jay Sandercock, for the approval of bills. Motion carried.
Old Business:
Budget Draft. A motion was made by
Jay Sandercock, seconded by Sandy Almanza to prepare a budget draft for the November board meeting. Motion carried
Comments from Homeowners: The Milewski's
were present to present location information for the antenna at their home at 110 Rhine
New Business:
Approval of variance for antenna located
at 110 Rhine: A motion was made by Jay Sandercock, seconded by Rich Frachey to approve antenna variance at 110
Rhine. Motion carried.
Adjournment:
A motion was made by Jay Sandercock, seconded
by Sandy Almanza to adjourn the meeting. Motion carried. The meeting was adjourned at 8:05 P.M.
Respectfully submitted,
Sandy Almanza, Secretary
Minutes of Board of Managers Meeting
Nov.
8, 2004
Call to order
President McConnaughay called the monthly
meeting to order at 7:35 PM on Nov. 8, 2004 in the Multi-purpose room of BuiltaElementary School.
Present at Roll Call were:
President McConnaughay, Secretary
Jim Grissom, Treasurer Tim Olson, Vice Secretary Jay Sandercock, and Vice President
Kathy Smith.
Homeowners present were:
Amy Grissom and Bonnie
Buntin
Agenda
President
McConnaughay asked for a motion to delete the Homeowners Comments from the meeting as the board is involved in ongoing litigation
and that if any homeowner wished to speak they could talk to a board member after the meeting.
Motion by Jay Sandercock to delete the
Homeowner Comments from the meeting agenda.
Second by Kathy Smith
Aye:Smith, Sandercock,
and McConnaughay
Nay:Grissom
Abstain:Olson
President McConnaughay declared the motion
carried
Minutes
Motion by Tim
Olson to approve, as corrected by typographical error in the liens listed and so that the individual homeowners
who had liens filed were not individually listed but named in the A/R Aging summary, the minutes of the previous Board of
Managers meeting of Oct. 13, 2004.
Second by Jay Sandercock
All present in favor
President McConnaughay declared the motion
carried.
Treasurer Report
Treasurer Olson presented the Balance Sheet
dated As of Nov. 7, 2004; Profit and Loss Statement dated January 1 to Nov. 7, 2004; and a list of A/R Aging Detail dated
as of Nov. 7, 2004.
Motion by Kathy Smith to accept the
reports and statements presented.
Second by Jim Grissom
All present in favor.
President McConnaughay declared the motion
carried.
Expenses in the amounts of $ 771.00 to
Peter H. Jagel, P.C. for Legal and Filing Fees; $ 66.00 to Boy Scout Troup 34 for Holiday Wreaths and $ 105.00 to Wayne M.
Kwiat Sr. for Legal Fees.
Motion by Jay Sandercock to pay the bills
presented.
Second by Kathy Smith
All present in favor.
President McConnaughay declared the motion
carried.
Old Business
2005 Budget
Proposed 2005 Budget was prepared and presented by Tim Olson.
Budget would be finalized and presented
to the Board in December for final review.
New Business
Violations
None
Architectural Review
Letter was sent to 1931 Yukon approving their request
to construct a playhouse
No other reports
Secretarial supplies
The Secretary reported that additional
binders are needed to assemble the minutes of the meetings.
Adjourn
Motion by Tim
Olson to adjourn.
Second by Jay Sandercock
All present in favor.
President McConnaughay declared the motion
carried and adjourned the meeting at 8:10pm, and announced the next meeting of the River Bend Homeowners Association Board
of Managers will be held on Dec. 13, 2004 at BuiltaSchool at 7:30 pm.
Respectively Submitted;
James Grissom, Secretary
Minutes of Board of Managers Meeting
Oct.
13, 2004
Call to order
President McConnaughay called the monthly
meeting to order at 7:41 PM on Oct. 13, 2004 in the Multi-purpose room of BuiltaElementary School.
Present at Roll Call were:
President McConnaughay, Secretary
Jim Grissom, Treasurer Tim Olson and Vice Secretary Jay Sandercock, and Vice President Kathy Smith.
Homeowners present were:
Amy Grissom and Greg
Huberty.
Minutes
Motion by Tim Olson to approve, as
corrected, the minutes of the previous Board of Managers meeting of Sept. 13, 2004.
Second by Jay Sandercock
Aye: Tim Olson,
Ken McConnaughay, Jim Grissom and Jay Sandercock
Nay:None
Abstain:Kathy Smith
President McConnaughay declared the motion
carried.
Treasurer Report
Treasurer Olson presented the Balance Sheet
dated As of Oct. 13, 2004; Profit and Loss Statement dated January 1 to Oct. 13, 2004; a list of Liens Receivable dated Oct.
13, 2004, and a list of A/R Aging Detail dated as of Oct. 13, 2004.
Motion by Jay Sandercock to accept
the reports and statements presented.
Second by Kathy Smith
All present in favor.
President McConnaughay declared the motion
carried.
Expenses in the amounts of $ 920.00 to
Pezza Landscape for Nov. landscape maintenance; $ 350.00 to Peter H. Jagel, P.C. for Legal Fees; $ 1013.00 to Zurich Insurance
Co. for Liability Insurance for a period of 1 year; and $ 465.00 to Pezza Landscape for fall mums to be planted at the 3 entrance
monument landscape areas were presented.
Motion by Kathy Smith to pay the bills
presented.
Second by Jay Sandercock
All present in favor.
President McConnaughay declared the motion
carried.
Old Business
Web site and Directory
President McConnaughay reported a
meeting was scheduled with interested parties to begin work on a neighborhood directory of residents, and that none of the
residents had expressed an interest in working on the web site.
Awards Committee
No new information was reported on
the creation of a neighborhood awards programs.
New Business
Violations
President McConnaughay reported Jay
Sandercock will be sending a letter to 105 Woodlet informing the homeowners that they are in violation of the Restrictions
and Covenants by having a storage unit under their deck.
Discussion ensued
Jim Grissom stated he was not in
favor of sending the letter as in his opinion the storage unit located underneath the deck was not a violation of the restrictions
and covenants.
Legal Action
Motion by Kathy Smith to authorize
Attorney Wayne Kwiat to file leans against the homeowners listed as being in arrears on the A/R Aging Summary dated Oct. 13,
2004
Second by Jay Sandercock
All Present in favor
President McConnaughay reported the
motion carried and that he will be contacting Mr. Kwiat.
Budget 2005-2006
President McConnaughay reported that
the budget for the upcoming year (2005) needed to be begun.
Discussion ensued
Tim Olson stated he would begin drafting
financial figures for future discussion
Homeowners Comments
Amy Grissom discussed her previously submitted plans for a child’s playhouse and informed the board that she
intends to construct the playhouse as the board has neither approved nor denied the plans and that over 90 days have elapsed
since she submitted her plan.She also requested the minutes reflect a statement
that the board would not take any action against her for the playhouse.
President McConnaughay asked Amy Grissom
if a letter would suffice.
Amy Grissom accepted.
Adjourn
Motion by Jay Sandercock to adjourn.
Second by Kathy Smith
All present in favor.
President McConnaughay declared the motion
carried and adjourned the meeting at 8:19pm, and announced the next meeting of the River Bend Homeowners Association Board
of Managers will be held on Nov. 8, 2004 at BuiltaSchool at 7:30 pm.
Respectively Submitted
James Grissom, Secretary
Minutes of Board of Managers Meeting
Sept.
13, 2004
Call to order
President McConnaughay called the monthly
meeting to order at 7:34 PM on Sept. 13, 2004 in the Multi-purpose room of BuiltaElementary School.
Present at Roll Call were:
President McConnaughay, Secretary
Jim Grissom, Treasurer Tim Olson and Vice Secretary Jay Sandercock.
Absent was:
Vice President Kathy Smith.
Homeowners present were:
Bonnie Buntin and Amy
Grissom.
Minutes
Motion by Jay Sandercock to approve
as corrected the minutes of the previous board of managers meeting of August 9, 2004.
Second by Tim Olson.
Aye: Tim Olson,
Ken McConnaughay and Jay Sandercock
Nay:None
Abstain:Jim Grissom
President McConnaughay declared the motion
carried.
Motion by Tim Olson to approve the minutes of the Executive Session of August 9, 2004 concerning litigation.
Second by Jay Sandercock.
Aye:Tim Olson,
Ken McConnaughay and Jay Sandercock
Nay:None
Abstain:Jim Grissom
President McConnaughay declared the motion
carried.
Treasurer Report
Treasurer Olson presented the Balance Sheet
dated As of Sept. 12, 2004; Profit and Loss Statement dated January 1 to Sept. 12, 2004; a list of Liens Receivable dated
Sept. 12, 2004, and a list of A/R Aging Detail dated as of Sept. 12, 2004.
Motion by Jay Sandercock to accept
the reports and statements presented.
Second by Jim Grissom
All present in favor.
President McConnaughay declared the motion
carried.
Expenses in the amounts of $ 920.00 to
Pezza Landscape for Oct. landscape maintenance; $ 1050.00 to Peter H. Jagel, P.C. for Legal Fees; and $ 11.60 to IndianPrairieSchool District for meeting Space Fee were presented.
Motion by Jay Sandercock to pay the bills
presented.
Second by Jim Grissom
All present in favor.
President McConnaughay declared the motion
carried.
Old Business
Official Duties
Discussion of written duties of each position on the Board of Managers.
Alternatives to Bookkeeping program Quick
Books On-Line.
Discussion of retaining the QuickBooks
On-Line as the bookkeeping program for the homeowners association.
Secretarial Services
Discussion of the Secretary taking
notes verses using another note taking individual and the upkeep of the web site.
Beautification Awards program
Discussion of establishing a homeowners
association sponsored program to recognize the landscaping of homeowners properties and yards.
New Business
Violations
President McConnaughay reported
he will be in touch with the homeowner on Yukon Ct.
regarding the needed repairs to the 6 foot fence on the rear of the property adjoining Boughton Rd.
Copies of 2 previous violation letters
(each dated Aug. 1, 2004) were presented to the Secretary for placement in the records of the association.
Landscape improvements
Discussion of dead tree removal
(mid block between Danube and Woodlet) located within the landscape easement along Boughton Rd.
Discussion of a proposal
to modify landscaping around the entrance monuments.
Motion by Tim Olson to stop the scheduled
spring bulb plantings around the entrance monuments.
Second by Jay Sandercock
All present in favor.
President McConnaughay declared the motion carried.
Homeowner Directory
Discussion of the creation and publication of a homeowner’s directory.
Motion by Jay Sandercock to have the
expense of the homeowner’s directory offset by the selling of advertising space.
Second by Tim
Olson
All present in
favor.
President McConnaughay declared the motion carried.
Meeting Change
President McConnaughay presenting
information that Builta School was not available for the next regular scheduled meeting of the board of managers (Oct. 11,
2004) due to the school not being available due to a school holiday.
Motion by Jay Sandercock to reschedule
the next meeting to Wednesday, Oct, 13, 2004 at BuiltaSchool at 7:45pm.
Second by Tim Olson
All present in favor
President McConnaughay
declared the motion carried.
President McConnaughay reported 116 Woodlet
is scheduled for a sheriff sale, which would not yield any of the money owed to the association for back dues.If the house is sold before the sheriff sale, the homeowners association would receive past dues owed.
Homeowners Comments
Bonnie Buntin asked if any actions had
been taken against any other homeowners (other than 1931 Yukon)
who had sheds in their yards.
President McConnaughay replied the board
had previously discussed a shed at 105 Woodlet and no action or contact with the homeowner was ever taken; and that Jay Sandercock
would look at the yard and report back to the board.
President McConnaughay was asked how many
homeowners were contacted regarding volunteering for committee positions and he replied that he only contacted people who
expressed a desire to help by indicating such on the return card enclosed with the annual dues statement
Adjourn
Motion by Jay Sandercock to adjourn.
Second by Tin Olson
All present in favor.
President McConnaughay declared the motion
carried and adjourned the meeting at 8:57pm, and announced the next meeting of the River Bend Homeowners Association Board
of Managers will be held on October 13, 2004 at BuiltaSchool at 7:45 pm.
Respectively Submitted
James Grissom, Secretary
Minutes
of Board of Managers Meeting
August
09, 2004
Meeting called to order by McConnaughay
at 7:33PM.Present: McConnaughay, Smith, Sandercock, and Olson.Absent – Grissom
Motion by Sandercock, 2nd by
Smith to accept July 12 minutes as corrected.All aye
Approval of Bills: Motion by Smith, 2nd
by Olson to approve bills as follows:
Tim OlsonPostage$14.80
Pezza LandscapeSept. Maintenance920.00
Peter JagelLegal
Fees150.00
Joyful SpiritChurchMtg. Space
Donation50.00
All voted aye.
Old Business:
Leins Receivable: Nothing new to report.
2004 Dues Receivable: Shown under treasurer’s
report.
Specific definition and record keeping
requirements of each officer’s duties: Officers shared a draft of their duties.Discussion ensued.Will finalize in Sept.
New Business:
Violations : Two violations regarding truck
lettering have been settled.This after it was brought to owners attention by
a letter from McConnaughay.
Architectural Review Report: none.
Designation Depository of Funds: Designate
National City Bank as our depository. Set up a checking account and order 500 checks; also establish a Money Market account
presently paying 2.25%. Motion by Olson to do so, 2nd by Smith.All
voted aye.
Discussion of Alternatives to Quickbooks
Online. Treasurer Olson suggested other software but did not have a recommendation. Board agreed to carry the matter forward
to September. Olson would like to see a directory produced. Suggested we try to get someone involved. Motion by Sandercock,
2nd by Smith to solicit volunteer help. All voted aye.
Contracting for Secretarial Services: Sandercock
felt it was difficult for a member of the Board to keep minutes and also be involved in Board discussions.McConnaughay said he would look into it.
Beautification program: Discussion. No
action.
Comments from Homeowners: Comments were
made about the shed issue.
Motion to go into executive session at
9:06PM by Smith, 2nd by Sandercock. All voted aye.
Motion to adjourn at 9:51 PM by Sandercock,
2nd by Smith.All voted aye.
Respectively submitted;
Jay Sandercock, Assistant Secretary
Minutes of Board of Managers Meeting
July
12, 2004
Call to Order
President McConnaughay called the monthly
meeting to order at 7:34 PM on July 12, 2004 at JoyfulSpiritChurch,
260 Sunshine, Bolingbrook.
Present at Roll Call were:
President McConnaughay, Vice President
Kathy Smith, Secretary Jim Grissom, and Jay Sandercock.
Absent were:
Tim Olson
Homeowners present were:
Bonnie Buntin, Amy
Beaugard, and Amy Grissom
Minutes
Motion by Smith to accept the corrected
minutes of the board of managers meeting of May 10, 2004 by adding the words “legality of the above” between the
words “the” and “definition” in the Executive session paragraph and deleting the last work “issue”.
Second by Grissom
Aye: Grissom, Smith
and McConnaughay
Nay:None
Abstain:Sandercock
President McConnaughay declared the motion
carried.
President McConnaughay reported that the
June 4 meeting minutes are not available at this time and will be presented and accepted at the next Board of Managers Meeting.
Motion to post the Special Membership Meeting
Minutes of June 28 to the website pending the approval of the association by Sandercock.
Second by Smith
All Present in favor.
Treasurer Report
President McConnaughay presented the Balance
sheet dated As of July 11, 2004, Profit and Loss statement dated January 1 to July 11, 2004, and a list of A/R Aging Detail
dated as of July 11, 2004.
Motion by Smith to accept the reports
and statements presented.
Second by Sandercock
Aye: Grissom, Sandercock,
and Smith
Nay:None
President McConnaughay declared the motion
carried.
Approval of Bills
Expenses in the amounts
of:
$ 920.00 to Pezza Landscape
for August landscape maintenance;
$ 127.00 to Ken McConnaughay for
Postage & Copies
$ 66.00 to IndianPrairieSchool District, for Meeting room
rental at BuiltaSchool
$ 40.00 to Kathy Smith for Reimbursement
for Meeting room Rental, JoyfulSpiritChurch (Special Meeting)
$ 24.29 to James Grissom for Mailing
Supplies
$ 50.00 to Joyful SpiritChurch for Meeting Room Rental (July
Managers Meeting)
Motion by Grissom to pay the above outstanding
bills presented
Second by Sandercock
Aye: Grissom, Sandercock,
and Smith
Nay:None
President McConnaughay declared the motion
carried
Old Business
Liens
No New Liens to report
2004 Dues
As noted in Treasurer Report
Executive Session
Report
The Attorney, Peter Jagel informed
the board that the motion of“Definition of a Shed” from the meeting
of the May 10 meeting was not legal as a majority of the board members (3) must vote in the affirmative, not simply a majority
of the board members present at the meeting.
The Attorney recommended a Special
meeting of the Homeowners Association beheld
to elect a board member to fill the vacant position.
The attorney suggested that the Board
develop a rule that would be more objective in defining a shed by stating specifically the size, material and location.
Motion by Smith to
accept the above Executive Session Report.
Second by Grissom
Aye: Grissom, Smith and McConnaughay
Nay:None
Abstain:Sandercock
President McConnaughay
declared the motion carried
Sprinkling Bids
Grissom stated that he contacted
several lawn sprinkler contractors that were on a list of registered contractors of the Village of Bolingbrook and that none would
provide a bid due to the landscape area not having water in the immediate vicinity of the beds.
President McConnaughay asked Smith to obtain
information on how the planting beds could be watered.
President McConnaughay asked for a motion
to authorize the Attorney to file suit against 1931 Yukon Drive
for violating Article VI, Section 9 of Declaration of Covenants.
Above motion by Smith
Second by Sandercock
Discussion ensued, and President
McConnaughay presented written comments from Tim Olson since he was unable to attend the meeting and wished his comments be
noted and placed in the minutes of the meeting.
Sandercock made a call
for the question
Second by Smith
All Present in favor
of calling the question
On the Motion to authorize the Attorney,
(Mr. Grissom was advised to abstain from voting by president McConnaughay and Assistant Secretary Sandercock.)
Aye:McConnaughay,
Smith, and Sandercock
Nay:Grissom
President McConnaughay declared the motion
carried
New Business
Violations:
President McConnaughay reported 1890
Marne has a trailer in the driveway for 3 days due to out of town visitors and that a Nicor
truck is being parked in the driveway on Yukon Drive.
Architectural Report:
President McConnaughay presented
a letter from resident Buntin requesting they be permitted to install an Awning attached to the rear of their house, and a
letter from resident Kothapalli requesting a satellite dish having a size of about 36 inches by 20 inches be installed.
President McConnaughay reported that
the architectural committee granted the above two requests.
Appointments:
President McConnaughay asked that
Sandercock be appointed to the positions of Assistant Secretary and Architectural Review Committee.
Motion by Smith
Second by Grissom
All present in Favor
Official Records
Grissom moved that the Treasurer
maintain the official record of member’s names as he has the most up to date information due to him receiving the annual
dues.
Second by Sandercock
All present in favor
Motion by Smith for the board to
define the exact duties of each position of the board members.
Second by Sandercock
All present in favor
President McConnaughay declared the
motion carried and asked each board member to bring a proposed definition of duties to the next Board of Managers meeting.
Homeowners Comments
Amy Grissom
made comments regarding storage boxes and asked that her written comments be placed in the minutes. (See Exhibit A)
Amy Beaugard addressed poor attendance
at the neighborhood picnic due to poor moral of the neighborhood due to the shed issue.She also stated she sent out the “Concerned Homeowners” letter to the subdivision.
Adjourn
Motion by Sandercock to adjourn
Second by Smith
All present in favor.
President McConnaughay declared the
motion carried and adjourned the meeting at 8:52pm, and announced the next meeting of the River Bend Homeowners Association
Board of Managers will be August 9 and the location was yet to be determined.
Respectively Submitted
James Grissom, Secretary
Minutes of Board of Managers Meeting
June
4, 2004
Call to order
Present at Roll Call were:
President McConnaughay, Treasurer
Tim Olson and Vice President Kathy Smith
Absent was:
Secretary Jim Grissom
Treasurer Report
Treasurer Olson presented the Balance Sheet
dated As of Sept. 12, 2004; Profit and Loss Statement dated January 1 to Sept. 12, 2004; a list of Liens Receivable dated
Sept. 12, 2004, and a list of A/R Aging Detail dated as of Sept. 12, 2004.
Motion by Smith to approve the Treasurer
Report for May 31, 2004.
Second by Olson
Motion to accept approval of bills by Smith
Second by Olson
1.T. OlsonPostage--------------
2.PezzaJuly Maint$ 920.00
3.Peter H. JagelLegal Fees100.00
4.PezzaSummer Annuals465.00
5.Sec. Of StateRegister Agent Change5.00
Old Business
Leins Receivable
2004 Dues Receivable
Sprinkling System at Main Entrance
(J Grissom is working on bids?)
Motion to accept by Smith
Second by Smith
New Business
Violations
1831 Yukon Drive
Architectural Control Report
Establish date for Homeowners Meeting
to elect new member of Board of Managers – June 28, 2004
Select Registered Agent and office
for Secretary of State
Motion to appoint K. McConnaughay
as Registered agent made by Olson
Second by Smith
Homeowners Comments
None
Motion by Olson to appoint K. Smith acting
Secretary at this time
Second by Smith
Adjourn
Motion by K. Smith to adjourn.
Second by Olson
Next Board of Managers Meeting will be
July 12
Respectively Submitted;
K. Smith, Acting Secretary
Minutes of Special Meeting of the River Bend Homeowners
Association Meeting
June
28, 2004
Call to order
President McConnaughay called the special
meeting to order at 8:04 PM on June 28, 2004 at Joyful Spirit Church, 260 Sunshine, Bolingbrook, Will County, Illinois.President McConnaughay explained the purpose of the meeting was to elect 1 member
to the Board of Managers and that a quorum was present as it was evident that over 100 members and proxies were present when
60 are required to hold the meeting.
Shirley Armstrong asked for her name be
removed from the ballot as she has decided not to run for office.
President McConnaughay called for nominations
from the floor
Shirley Armstrong nominated Jay Sandercock.Lisa Barton seconded the nomination
President McConnaughay declared Jay Sandercock
a candidate for the Board of Managers
President McConnaughay called for additional
nominations from the floor 3 times.
No other nominations were made.
Shirley Armstrong moved to close nominations.John Pilsits seconded.
President McConnaughay declared the nominations
closed.
President McConnaughay asked for comments
from Jay Sandercock.
Jay stated his reasons for running for
the Board of Managers
President McConnaughay called for comments
from Bob Fairbanks.
Bob Fairbanks reasons for running for the
Board of Managers was read as he was unable to attend the meeting.
President McConnaughay answered a question
from the floor regarding the location of where it states how many people are required to hold the meeting.
President McConnaughay answered a question
from the floor regarding how many of the current board members are in attendance and an update of the actions and plans of
the board of managers
Ballots were distributed, collected and
counted by John Pilsits and Bonnie Buntin.
John Griswald, 3 Yukon Ct. explained the
blue tarp under his deck.
Tim Olson addressed the meeting regarding
the information that was requested on the return cards (directory, participation, etc.).
President McConnaughay announced the results
of the voting
Bob Fairbanks received 50 votes
Jay Sandercock received 106 votes
John Pilsits moved to adjourn the meeting.
Mike Thompson seconded motion.
President McConnaughay adjourned the meeting
at 8:40 pm.
Respectively Submitted
James Grissom, Secretary
Minutes of Board of Managers Meeting
April 12, 2004
Call to order
Vice President Smith called the monthly meeting to order at 7:37 PM on April
12, 2004 in the Multi-purpose room of Builta Elementary School
Present at Roll Call were:
Vice President Kathy Smith, Secretary Jim Grissom, and
Dave Schaffer.
Absent were:
Treasurer
Tim Olson and President McConnaughay
Homeowners present were:
Bonnie Buntin, Barry Selitzky, John Pilsits, and Amy Grissom
Minutes
Motion by Dave Schaffer to accept the minutes of the previous board of managers
meeting of March 8, 2004.
Second by Jim Grissom to accept the minutes of the previous meeting.
Aye: Grissom, and Schaffer
Nay:None
Vice President Smith declared the motion carried.
Treasurer Report
Treasurer Olson entered the meeting at 7:39 pm
Treasurer Olson presented the Balance sheet dated As of April 12, 2004, Profit
and Loss statement dated January 1 to April 12, 2004, a list of Liens Receivable dated April 12, 2004, a list of A/R Aging
Detail dated as of April 12, 2004, and a summary of responses to the survey that was included in their yearly dues statements.
Motion by Grissom to accept the reports and statements presented.
Second by Schaffer
Aye: Grissom, Olson and Schaffer
Nay:None
Vice President Smith declared the motion carried.
Expenses in the amounts of $22.20 for postage to Tim Olson; $ 1,840 to Pezza
Landscape for April & May landscape maintenance; State of Illinois, Secretary of State for $ 8 for a filing fee; Postmaster
for $ 58 for the annual rental of the Post Office Box; and $ 171.55 for the renewal of the Bookkeeping program Quick Books
On-Line" for a length of 1 year were presented for approval.
Motion by Grissom to pay the outstanding bills presented
Second by Schaffer
Aye: Grissom, Schaffer and Olson
Nay:None
Vice President Smith declared the motion carried
Old Business
Pezza Landscape provided a proposal for additional landscape work.
Discussion ensued without any action
NiCor Test ports
One has been repaired; one (at Danube & Boughton) remains to be repaired.
Proposal presented from Pezza Landscape in the amount of $ 3,900 to install
irrigation at the 2 landscape beds at the entrance at Woodlet and Boughton.
Discussion ensued without action being taken.
New Business
Secretary Grissom presented a copy of a Complaint for Foreclosure for the property
at 1875 Marne.No action taken as the Attorney has advised the Board of Managers
that it is not necessary for the Board to respond.
Homeowners Comments
Amy Grissom asked the Board for a progress report on the subject of the information
brought to the board by the Deck Box Committee.
Board member Schaffer asked homeowner Amy Grissom what she was going to do
about her box.
Discussion ensued
Homeowner John Pilsits presented 2 letters to the Board of managers requesting
that 1. He receives copies of the Board of Managers meeting Minutes, and 2. That the Board of managers file suit against 1931
Yukon for a violation of the Covenants.
Homeowner Pilsits requested that he receive a response from the Board of Managers
on whether they intend to continue legal action against 1931 Yukon; homeowner Pilsits then requested Secretary Grissom resign
from the Board of Managers.
Secretary Grissom stated he would not resign.
Board of managers member Dave Schaffer resigned his position as member of the
Board of Managers at 8:30 pm.
Homeowner Amy Grissom presented pictures of a playhouse she wished to construct
on the lot at 1931 Yukon.
Motion by Olson to accept the plan and to table further action on the approval
of the playhouse until the May 10 Meeting.
Second by Grissom
Aye: Grissom and Olson
Nay:None
Vice President Smith declared the motion carried
Adjourn
Motion by Grissom to adjourn
Second by Olson
Aye: Grissom and Olson
Nay:None
Vice president Smith declared the motion carried and adjourned the meeting
at 9:11pm, and announced the next meeting of the River Bend Homeowners Association Board of Managers will be held on May 10,
2004 at Builta School at 7:30 pm.
Respectively Submitted
James Grissom, Secretary
Meeting Minutes are posted after being accepted at the next Board of Managers meeting
Minutes of Board of Managers Meeting
May
10, 2004
Call to Order
President McConnaughay called the monthly
meeting to order at the rescheduled time of 8:05 PM on May 10, 2004 in the Multi-purpose room of Builta Elementary School
Present at Roll Call were:
President McConnaughay, Vice President
Kathy Smith, Secretary Jim Grissom, and Treasurer Tim Olson
Absent were:
None
Homeowners present were:
Mark Buntin, Gregg
Huberty, and Amy Grissom
Minutes
Motion by Smith to accept the minutes
of the previous board of managers meeting of April 12, 2004 as presented.
Second by Olson
Aye: Grissom, Smith and Olson
Nay:None
President McConnaughay declared the motion
carried.
Treasurer Report
Treasurer Olson presented the Balance sheet
dated As of May 10, 2004, Profit and Loss statement dated January 1 to May 10, 2004, a list of Liens Receivable dated May
10, 2004, a list of A/R Aging Detail dated as of May 10, 2004.
Motion by Smith to accept the reports
and statements presented.
Second by Grissom
Aye: Grissom, Olson and Smith
Nay:None
President McConnaughay declared the motion
carried.
Approval of Bills
Expenses in the amounts
of:
$ 920.00 to Pezza Landscape
for June landscape maintenance;
$ 8.53 to Ken McConnaughay for postage
and fax expenses
Motion by Grissom to pay the outstanding
bills presented
Second by Smith
Aye: Grissom, Olson, and Smith
Nay:None
President McConnaughay declared the motion
carried
Old Business
Grissom Moved to defer the additional landscape
work to be performed by Pezza Landscape.
Second by Olson
Aye: Grissom, Olson and Smith
Nay:None
President McConnaughay declared the motion
carried
Grissom moved to obtain additional bids
for the proposed lawn irrigation systems to be installed in the planting areas at the 3 entrance monuments
Second by Olson
Aye: Grissom, Olson and Smith
Nay:None
President McConnaughay declared the motion
carried
Grissom stated he would be contacting several
lawn sprinkler contractors registered with the Village of Bolingbrook and obtain prices.
New Business
Violations:
No new violations were known
Architectural Report:
President McConnaughay presented
a letter from resident Mayer requesting they be permitted to install a Sunsetter Awning attached to the rear of their house,
and a letter from resident Wrencek requesting a fence.
President McConnaughay reported that
he and Kathy Smith had already written and mailed letters granting permission to each homeowner for the proposed awning (provided
it be equipped with an electric motor for extension and retraction) and the fence.
Vacant Board Position
Motion by Smith for the Board of
Managers to Appoint Mark Buntin to the vacant position on the Board of Managers
Motion failed for a lack of a second
due to wording in the Covenants that states vacancies must be filled by a Vote of the Voting Members.
Appointment of Architectural Committee
Smith moved to appoint President
McConnaughay, Vice President Kathy Smith and Resident Dave Schaffer to an architectural review committee
Second by Olson
Aye: Olson
and Smith
Nay:Grissom
President McConnaughay
declared the motion carried
Web Site
Secretary Grissom volunteered to
maintain the Web Site and that he would contact the previous Secretary (John Pilsits) to obtain information on how the site
is maintained.
Definition of Shed
Grissom moved to define a “Shed
or “Accessory Structure” as prohibited by Article 6, Section 9 of the Restrictions and Covenants of the River
Bend Homeowners Association as an enclosure having 4 sides and a roof that was built (or assembled) on a property that requires
a Building Permit from the Village of Bolingbrook.
Second by Olson
Aye: Olson and Grissom
Nay:Smith
President McConnaughay
declared the motion carried
Executive Session
Motion by Olson to hold an executive
session meeting at the office of the Homeowners Association attorney, Peter H. Jagel, for the purpose of discussing the filling
of the vacancy on the board and the legality of the above definition of a shed.
Second by Smith
Aye: Smith, Olson and Grissom
Nay:None
President McConnaughay declared the
motion carried and stated the meeting will be scheduled for May 18 or 20th at 9:00am, depending on the availability
of the attorney
Boughton Road Fence
Secretary Grissom reported that there
was a damaged section of the 6-foot fence along Boughton Rd. behind Yukon Ct. that was in need of repair.President McConnaughay stated he would determine the exact location of the fence and the extent of repairs
needed, and report back to the Board.
Homeowners Comments
A homeowner asked a question about
how to deal with illegal go-carts on the street.
President McConnaughay asked the homeowner
to report any problem of this type immediately to the Bolingbrook Police Department, as go carts are not permitted on Village
Streets
A question concerning dog walking
on property and damage to lawns was asked to the board.
A question
about the flowers around the entrance monuments and the frequency of planting was asked by a homeowner
Adjourn
Motion by Olson to adjourn
Second by Smith
Aye: Smith, Grissom and Olson
Nay:None
President McConnaughay declared the
motion carried and adjourned the meeting at 9:33pm, and announced the next meeting of the River Bend Homeowners Association
Board of Managers will rescheduled due to 2 members being out of town.
Respectively Submitted
James Grissom, Secretary
Minutes of Feb. 21, 2003 Board Meeting
The meeting was called to order at 3:25 pm on Feb. 21, by Ken McConnaughay.
Present at roll call were Kathy Smith, Dave Schaffer, Tim Olson, Jim Grissom
and Ken McConnaughay.
Minutes
Motion by Dave to approved the amended minutes of the previous board
meeting (Feb. 9) by adding the following Next Board Meeting will be Feb. 21, at 2:00pm to be held at 120 Rhine.
Second by Kathy Smith.
All present in favor of approving the minutes as amended.
Treasurers Report
Treasures report presented by Tim Olson.
Balance $ 8,847.30
Motion by Kathy to approve the report
Second by Dave
All Present in Favor
Outstanding Bills
Motion by Dave to pay the outstanding bills of $86.95 to Ken McConnaughay
for postage, 121.34 to Ken McConnaughay for supplies, 119.73 to Peter Jagel for legal fees, and 26.13 to John Beaugard for
copies.
Second by Kathy
All present in favor
Old Business
Ken reported 4 liens have been filed for non-payment of
past dues
Discussion ensued
New Business
Ken presented the vote total of the proposed working changes to the restrictions
& covenants:
They were as follows:
16 votes to allow up to 24 inches in height
13 votes to allow up to 36 inches in height
20 votes to allow up to 48 inches in height
11 votes to allow up to 56 inches
25 votes to allow up to 56 or 78 inches if under deck
19 votes not to change the restrictions & covenants
Motion by Dave to tolerate storage boxes up to 24 inches
in height.
Second by Kathy
Discussion ensued
Votes :
Ken Aye
Dave Aye
Kathy Aye
Tim No
Jim No
Motion carried
Ken presented the bid by Pezza Landscape to perform the maintenance of the
areas arount the entrance monuments and the Boughton Road frontage
Motion by Kathy to accept the bid by Pezza landscape in the amount of $920.00
per month (from Apr. 1 to Nov. 30); $465 for spring annual flowers, $480 for fall mums and $425 for fall bulbs.
Second by Dave
All present in favor
Adjourn
Motion by Tim to adjourn
Second by Dave
All present in favor.
Ken declared the meeting adjourned at 4:04 pm.
The next meeting of the River Bend Board of Managers will be March 8, 2004
at Builta School.
President McConnaughay called the monthly meeting to order at
7:31 PM on March 8, 2004 in the Multi-purpose room of Builta Elementary School
Present at Roll Call were:
President Ken McConnaughay, Vice President Kathy Smith, Secretary
Jim Grissom, and Treasurer Tim Olson
Absent was Vice Treasurer Dave Schaffer
Homeowners present were:Amy Grissom1931
Yukon Dr
Minutes
Motion by Smith to accept the minutes of the previous board of
managers meeting of 2/21/04, and to correct the error of the date shown as Feb. 21 2003 (should be 2004) and to replace the
Treasurers Report with Treasurer Report.
Second by Olson to accept the corrected minutes of the previous
meeting.
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried.
Treasurer Report
Olson presented the Balance sheet dated As of March 8, 2004 and
the Profit and Loss statement dated Jan. 1 to March 8, 2004.
Motion by smith to accept the reports as presented, and to combine
the line items of Expenses, Attorney and Professional Fees, Legal Fees into one line item as they represent the same expense.
Second by Grissom
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried and instructed
Treasurer Olson to make the adjustment to future financial statements
Expenses in the amounts of 15.17 for postage and 26.86 for supplies
were presented for approval
Motion by Smith to pay the two outstanding bills presented
Second by Grissom
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried
Old Business
Liens:No new
liens to report
Shed at 1931 Yukon
The homeowner present discussed the issues related with the
shed and presented viewpoints and information from surrounding subdivisions.
Motion by Grissom to continue the discussion at the next
of Board of Managers meeting.
Second by Olson
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried and informed
the homeowner the discussion will continue at the next meeting.
New Business
No New Violations of the Covenants
No new Architectural issues
Motion by Grissom to continue the use and payment for the on-line
bookkeeping program Quick Books On Line for 1 year.
Second by Smith
Discussion was held over the most economical way to keep the financial
record of the Association
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried and instructed
Treasurer Olson to prepare the renewal of the agreement and to present the fees for payment.
Storage containers
Smith moved to rescind the action and vote of the 2/21/04 meeting
tolerating storage boxes up to 24 inches in height.
Grissom Second
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried.
Nicor Test Posts
Grissom agreed to contact Nicor to repair or move the 2 test posts.(Located at Danube & Boughton and Woodlet and Boughton
Grissom agreed to gather information on lawn sprinkler systems
for the planted areas around the 3 entrance monuments
Discussion of neighborhood directory
Comments form Homeowners
Amy Grissom addressed the board regarding the minutes from the
annual meeting.
Adjourn
Motion by Smith to adjourn
Second by Grissom
Aye: Smith,
Grissom, and Olson
Nay:None
President McConnaughay declared the motion carried and adjourned
the meeting at 9:11pm.
Vice President Smith called the monthly meeting to order at 7:37 PM on April
12, 2004 in the Multi-purpose room of Builta Elementary School
Present at Roll Call were:
Vice President Kathy Smith, Secretary Jim Grissom, and
Dave Schaffer.
Absent were:
Treasurer
Tim Olson and President McConnaughay
Homeowners present were:
Bonnie Buntin, Barry Selitzky, John Pilsits, and Amy Grissom
Minutes
Motion by Dave Schaffer to accept the minutes of the previous board of managers
meeting of March 8, 2004.
Second by Jim Grissom to accept the minutes of the previous meeting.
Aye: Grissom, and Schaffer
Nay:None
Vice President Smith declared the motion carried.
TREASURER REPORT
Treasurer Olson entered the meeting at 7:39 pm
Treasurer Olson presented the Balance sheet dated As of April 12, 2004, Profit
and Loss statement dated January 1 to April 12, 2004, a list of Liens Receivable dated April 12, 2004, a list of A/R Aging
Detail dated as of April 12, 2004, and a summary of responses to the survey that was included in their yearly dues statements.
Motion by Grissom to accept the reports and statements presented.
Second by Schaffer
Aye: Grissom, Olson and Schaffer
Nay:None
Vice President Smith declared the motion carried.
Expenses in the amounts of $22.20 for postage to Tim Olson; $ 1,840 to Pezza
Landscape for April & May landscape maintenance; State of Illinois, Secretary of State for $ 8 for a filing fee; Postmaster
for $ 58 for the annual rental of the Post Office Box; and $ 171.55 for the renewal of the Bookkeeping program Quick Books
On-Line" for a length of 1 year were presented for approval.
Motion by Grissom to pay the outstanding bills presented
Second by Schaffer
Aye: Grissom, Schaffer and Olson
Nay:None
Vice President Smith declared the motion carried
Old Business
Pezza Landscape provided a proposal for additional landscape work.
Discussion ensued without any action
NiCor Test ports
One has been repaired; one (at Danube & Boughton) remains to be repaired.
Proposal presented from Pezza Landscape in the amount of $ 3,900 to install
irrigation at the 2 landscape beds at the entrance at Woodlet and Boughton.
Discussion ensued without action being taken.
New Business
Secretary Grissom presented a copy of a Complaint for Foreclosure for the property
at 1875 Marne.No action taken as the Attorney has advised the Board of Managers
that it is not necessary for the Board to respond.
Homeowners Comments
Amy Grissom asked the Board for a progress report on the subject of the information
brought to the board by the Deck Box Committee.
Board member Schaffer asked homeowner Amy Grissom what she was going to do
about her box.
Discussion ensued
Homeowner John Pilsits presented 2 letters to the Board of managers requesting
that 1. He receives copies of the Board of Managers meeting Minutes, and 2. That the Board of managers file suit against 1931
Yukon for a violation of the Covenants.
Homeowner Pilsits requested that he receive a response from the Board of Managers
on whether they intend to continue legal action against 1931 Yukon; homeowner Pilsits then requested Secretary Grissom resign
from the Board of Managers.
Secretary Grissom stated he would not resign.
Board of managers member Dave Schaffer resigned his position as member of the
Board of Managers at 8:30 pm.
Homeowner Amy Grissom presented pictures of a playhouse she wished to construct
on the lot at 1931 Yukon.
Motion by Olson to accept the plan and to table further action on the approval
of the playhouse until the May 10 Meeting.
Second by Grissom
Aye: Grissom and Olson
Nay:None
Vice President Smith declared the motion carried
ADJOURN
Motion by Grissom to adjourn
Second by Olson
Aye: Grissom and Olson
Nay:None
Vice president Smith declared the motion carried and adjourned the meeting
at 9:11pm, and announced the next meeting of the River Bend Homeowners Association Board of Managers will be held on May 10,
2004 at Builta School at 7:30 pm.
Year 2004 River Bend Homeowners Special & Annual Meeting
February 9, 2004
Builta Elementary School
Bolingbrook, IL
SPECIAL MEETINGVote on Change to Covenants, re: Deck Box/Storage Units
ITEM #1: Call to Order -Ken McConnaughay made a call for a motion to open meeting at 7:35 PM, motion to open meeting made by Homeowner,
and seconded by homeowner. This Special Meeting was held at Builta Elementary School.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy Smith, Vice President
Eric Grebner, Treasurer John Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in Attendance:46* - in Attendance (see Attendance
Sign-In sheet),
58**- represented by Valid Proxy
(Collected/In-Hand Proxies)
Total: 104 Quorum Rule of 60, Special Meeting Official per
By-Laws
NOTE*: There
were only 98 total signatures on Sign-in Sheet; therefore 6 signatures (104 Official ballots 98 Registered signatures)
were not entered by Homeowners in attendance for the Proxies they handed over at the time they themselves signed in
on the Special Meeting attendance sheet. Each attending Homeowners signature was witnessed & verified by volunteer
Homeowners staffing the Sign-In Table. The Attending number was validated against Homeowner Special Ballots that were individually
signed & submitted and is considered to be correct. Each Homeowner was given one (1 per Lot) Special Meeting ballot at
the time of sign-in. All Directed proxies were collected by staff at time of sign-in by Homeowner.
** There was one (1) invalid Directed Proxy submitted as the Homeowner was actually signed
in and attended the Special Meeting.
ITEM #2: Declaration of Quorum - per the Attendance and Proxy count, Ken McConnaughay declared a
Quorum and the Special Meeting as Official for the purposes of conducting business on the Proposed Change to the Covenants.
ITEM #3: SPECIAL MEETING Presentation of and Special Vote on Proposed Change to Covenants, Article
6, Section 9, of the Use Restrictions, Accessory Structures, to permit the use of storage sheds.
SPECIAL MEETING NOTES: per attached Year 2004 Special & Annual Meeting Agenda.
A. Presentation from Deck Box/Storage Unit Committee given by Amy Grissom
Amy Grissom gave overview of purpose and formation
of the Committee and brief description of their activities over past three months.
Amy Grissom then reviewed the Committee handout
(attached to Meeting Minutes) which describes: options for units, range of agreement & disagreement on options for unit
size and placement, ballot options (sample copy attached to Meeting Minutes), and how choices made affect final vote outcome.
Additional Point/Question from Amy Grissom: that
(would) the new Board consider allowing storage unit chosen by simple majority of all Ballots voted, even if approval of one
option was not achieved under the By-Laws & Covenants requirement that 2/3 of all Homeowners approve the change, i.e.
143 affirmative votes?
The reply from President Ken McConnaughay was
No, the Board would not; per the requirements of the By-Laws & Covenants governing such changes.
There were no further comments from Homeowners
or the Board of Managers
B. Vote on Proposed Change to the Covenants as listed under Item #3 above.
Special Meeting Ballots previously given to each
attending Homeowner (one per Lot) as they signed in at the Special Meeting were collected after each Homeowner
had the opportunity to choose one (1) of the options presented on the Ballot.
Volunteer Homeowners (not Board or Committee members)
collected and counted all the registered votes from both the Special Meeting Ballots & Directed Proxies.
The Final & Official Special Meeting Vote
Count is as follows:
Total Registered Votes = 104; therefore, no
change to Covenants can be made.
Final Vote Tally for the Record is as follows:
16 votes for up to 24 inches
13 votes for up to 36 inches
20 votes for up to 48 inches
11 votes for up to 56 inches
25 votes for up to 56 inches, or 78 inches (under
deck only placement)
19 votes Do not change current language in the
Covenants.
Special Meeting was adjourned at 7:50 PM.
ITEM #4: ANNUAL HOMEOWNERS MEETING
ITEM #5:Call to Order -Ken McConnaughay made a call for a motion to open meeting at 7:50 PM, motion to open meeting made by Homeowner,
and seconded by John Pilsits. This Annual Homeowners Meeting was held at Builta Elementary School.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy Smith, Vice President
Eric Grebner, Treasurer John Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in Attendance:46 - in Attendance (see Attendance Sign-In sheet),
29* - represented by Proxy (see Sign-In sheet
& Proxies)
Total:75 Quorum
Rule of 60, Annual Meeting Official per By-Laws
NOTE: After re-counting and verification of signatures of Attending Homeowners it was determined
that 10 Annual Meeting Proxies [85 (total of attending signatures + valid proxies + signatures for proxies submitted)
75] could not be accounted for after they were turned over to staff at sign-in tables. Each attending
Homeowners signature was witnessed & verified by volunteer Homeowners staffing the Sign-In Table. Therefore the Attending
number is considered correct (see under Special Meeting above). Staff collected all Annual Meeting proxies at time of sign-in
by Homeowner. Each Homeowner was given the following at sign-in: one (1) Board of Managers Election Ballot + one (1) additional
Election Ballot for each Proxy turned in. See Election of Board of Managers below for implications of this. *
One (1) Annual Meeting proxy was invalidated as the Homeowner signed in and was in attendance at the Annual Meeting.
ANNUAL MEETING NOTES: per attached Year 2004 Special & Annual Meeting Agenda
ITEM #6:Declaration of Quorum -per the Attendance and Proxy count, Ken McConnaughay declared a Quorum and the Annual Homeowners
Meeting as Official for the purposes of conducting business.
ITEM #7: Approval of Annual Meeting Minutes from February 10, 2003 - Secretarys
Report -(copy of Feb. 10, 2003 minutes attached to these Proceedings in HOA File):
John Pilsits presented minutes from the February 10, 2003 Annual Homeowners Meeting for approval. There were no questions
or changes made. Ken McConnaughay called for a motion to accept the Meeting Minutes as presented above. A Homeowner made a
motion to accept the minutes, seconded by John Beaugard. The vote by all Homeowners/Proxies in attendance to accept the February
10, 2003 minutes as presented was: Yes 75, No 0, and Abstaining 0.
ITEM #8: Presentation of December 31, 2003 Balance Sheet and Proposed 2004
Budget - Treasurers Report (see Attachment to Agenda):Eric Grebner presented the Treasurer's Report for the year ending Dec.
2003, and reviewed Year 2003 expenditures. The total in the checking account as of December 31, 2003 was $9,478.16. The proposed
Year 2004 Budget was then reviewed and expected revenues and planned expenditures reviewed.
There was some Homeowner discussion and Board comment
on the $4,000.00 listed for Entrance Improvements, all of which is slated for a proposed Sprinkler System to water flowers
at the Woodlet entrance way. Bids have yet to be officially issued by the Board, so it is not know at this time how extensive
the proposed improvement will be and how far the $4,000.00 will go.
Approval of Treasurers Report - Ken McConnaughay
called for a motion to accept the Treasurers Report the December 31, 2003 Balance
Sheet and Proposed 2004 Budget. A Homeowner made a motion to accept the Treasures Report as presented, and Kathy Smith seconded
the motion. The vote by all Homeowners/Proxies in attendance to accept the Treasures Report as presented above was: Yes 75, No 0, and Abstaining 0.
ITEM #9: Approval of Year 2004 Homeowner Assessment in the amount of $80.00 to finance the Year
2004 Budget. Ken McConnaughay asked if there were any questions or discussion on the Year 2004 Homeowner Assessment. As none
were forthcoming, Ken McConnaughay called for a motion to APPROVE the Year 2004 Homeowner Assessment in the amount of $80.00.
A Homeowner made a motion APPROVE the Year 2004 Annual Assessment in the amount of
$80.00.
Another Homeowner seconded the motion. The vote by all Homeowners/Proxies
in attendance to Approve the Year 2004 Assessment of $80.00 as presented above was: Yes 75, No 0, and Abstaining 0.
ITEM #10: Introduction of Candidates for the Year 2004 Board of Managers
Ken McConnaughay introduced the current slate of Candidates for Officer positions on the RBHOA Board of
Managers. The Candidate List was previously mailed to all Homeowners and was available at the meeting. A copy of the Ballot
with the names of interested Candidates, prior to the Annual Meeting, is attached.
Call for Nominations from the Floor - Ken McConnaughay then asked for Nominations to the Board of
Managers from the Floor. Two additional Candidates were nominated: Tim Olson and Eric Grebner. Each accepted their Nomination
to the Board from the floor from each respective Homeowner.
Each of the now seven (7) Candidates for Board positions spoke a few words as to why he/she wanted to run
for Office on the Board of Managers. The Candidates are (in order on the Ballot): Mark Buntin, David Schaffer, Ken McConnaughay,
James Grissom, Kathy Smith, Tim Olson, and Eric Grebner.
Move to Close Nominations from the Floor Ken McConnaughay moved that the nominations from the floor
be closed. The motion was seconded and the Nominations closed.
Question from the Floor Amy Grissom: to
Candidates - on Interpretation of Covenants, would the Board go to the Homeowners first to get consensus on what action to
take (or not take)?
The point of the question was that where violations
existed/occurred, would the Board obtain consensus before ruling/acting, or go only by the Covenants as written.
Each Candidate answered as follows (synopsis
of each ones comments):
i.M. Buntin: on old issues,
go by precedent/Covenants.
ii.D. Schaffer: new issues
go by language of Covenants, HOA Attorney.
iii.J. Grissom: Homeowner
input desirable.
iv.K. Smith: Board must
uphold Covenants; need HO input for changes.
v.T. Olson: should be limits,
but get input; facilitate change with HO help.
vi.K. McConnaughay: supports
action, i.e. Covenant vote, seen tonight; the Covenants need enforcement, but HO input like tonight desirable.
vii.E. Grebner: Ho should
contact Board prior to actions against Covenants; likes HO involvement like tonight for changes.
Question from Floor Amy Grissom: to Candidates
- is it the Boards job to seek out violations, i.e. police, or wait for neighbors to write Board? If you (the Board) see something,
should something be done?
·The point of the questions was: is it the Boards job to police the Covenants or enforce the Covenants after
something comes to light.
·Each candidate again replied in turn (synopsis of each ones comments):
i.M. Buntin: neighbors
should try to work things out; but if Board finds out must act.
ii.D. Schaffer: HO knows
community when buying in, i.e. Covenants; Board should be proactive in enforcement.
iii.K. Smith: If something
is seen, Board needs to do something.
iv.E. Grebner: Board obliged
to police, per HO Attorney.
v.T. Olson: if violation
seen, go to neighbor and talk it out; but not police.
vi.J. Grissom: not (my)
job to worry about neighbors in another part of subdivision, on another street.
vii.K. McConnaughay: not
trying to pit neighbors against one another; do not actively police, but must act on/make decisions on violations.
Comments from Homeowners None; with no
more questions forthcoming from the floor.
Election of Board of Managers Ken McConnaughay instructed all in attendance to write in the two
(2) names of the Candidates nominated from the floor (Tim Olson, Eric Grebner) onto each of the Election Ballots the Homeowner
had in their possession. He then instructed all in attendance to select (vote for) five (5) Candidates to the Board of Managers
from the seven (7) nominated Candidates (listed by name above). All of the Election Ballots (82 in number) were collected
and counted. The Year 2004 River Bend Board of Managers election results are as follows:
Mark Buntin 45 votes
David Schaffer 59 votes
Ken McConnaughay 66 votes
James Grissom 49 votes
Kathy Smith 58 votes
Tim Olson 53 votes
Eric Grebner 30 votes
Names in BOLD are the new members of the Year 2004 River Bend Homeowners Board of Managers.
NOTE: 82 ballots were collected and counted. Of the potential 410 total votes (82 ballots x 5) that
could be cast, only 360 votes were. The ballot count then looked like this:
·56-ballots with (5) votes
·5-ballots with only (4) votes
·19-ballots with only (3) votes
·1-ballot with only (2) votes
·1-ballot with only (1) vote
SPECIAL NOTE: Per the Official Quorum count of 75 valid total votes (46 attending + 29 valid
in-hand Proxies) there were 7 additional ballots submitted for which NO PROXY can be assigned. RE: 10
missing Proxies noted above. Which also means three ballots were never submitted & thus not collected/counted.
The issue is that there was only a 4 vote difference between two candidates running for the Board
(only the 5th and 6th are of concern). With at least 7 missing proxies required to validate 7
election ballots which are included in the Final Election Vote count above its clear that the Election could be declared
Null & Void, as it is impossible to arbitrarily disallow 7 election ballots, which could change the outcome of
the election.
The two candidates who ran for election but who were not elected, were contacted by the new Board
of Managers. Each individual declined to Contest the election results and call for new Board of Manager elections.
As such and since there are no binding rules in the By-Laws automatically mandating that new elections
be held in such circumstances the Board of Managers as elected and noted above will remain in office for the duration of their
elected one year tenure.
ITEM #11: Comments from Homeowners Ken McConnaughay called for Comments from the Homeowners in attendance.
There were no comments.
ITEM #12: Introduction of Guests Ray Ochromowicz, from the Bolingbrook Park Board, who made a presentation
of the March 2004 $15 million Bond issue to be used for a variety of park improvements in Bolingbrook such as: park development,
purchase of open space for recreation and preservation, purchase maintenance equipment and security systems, continuation
of free block party packages, and inclusion aides for individuals with special needs. A copy of Mr. Ochromowiczs presentation
is attached to these Minutes.
ITEM #13: Adjournment Ken McConnaughay called for a motion to adjourn the Year 2004 Annual Homeowners
Meeting. A motion from the Floor to adjourn was made and seconded. The Annual Homeowners Meeting was adjourned.
ITEM #14: Meeting of the new Board of Managers to Elect Officers In accordance with the By-Laws
the newly elected Members to the Board of Managers met to elect individuals to Officer Positions on the Board. The President
was elected by Paper Ballot. Individuals for all other positions were nominated from the Floor and elected by unanimous voice
vote after Ken McConnaughay called for a motion to elect the individual to the nominated Officer position. The Year 2004 Officers
on the RBHOA Board of Managers are: President Ken McConnaughay, Vice President Kathy Smith, Treasurer
Tim Olson, Secretary James Grissom, and Assistant Secretary David Schaffer.
Call to Order: Ken McConnaughay called the meeting to
order at 7:35pm.Motion was made by
John Beaugard and seconded by Eric Grebner.
Board of Managers in attendance:
Ken McConnaughay, PresidentEric Grebner,
Treasurer
John Beaugard, Assistant Secretary
Homeowners in Attendance:
Various homeowners from the Deck Box Committee
Minutes of December 8, 2003 Meeting:
Minutes were presented from the Board Meeting of December 8,
2003.The Dec. 8, 2003 minutes should
have reflected the fact that the Proposed Year 2004 Budget is in the amount of
$19,120.00. Ken McConnaughay called for a motion to accept the Minutes as
presented, with the addition of the Year 2004 Budget figure.A motion was made by Eric Grebner and
seconded by John Beaugard.The motion
carried.
Treasurers Report: None
Approval of Bills:
1. John PilsitsPostage$185.00
2. John PilsitsSupplies$98.02
3. Peter H. Jagel PCLegal
Fees$200.00
4. Wayne M. KwiatLegal
Fees$175.00
Ken McConnaughay called for a motion to approve the bills as
presented.JohnBeaugardmade the motion and Eric Grebner seconded it.The motion carried.
Liens Receivable:
Five letters from the attorney for collection were
sent.Four remain unpaid and liens will
be placed.
NEW BUSINESS
Violations:None
reported
Architectural Control Report: Nothing to report.
Solicitation of Landscape Bid Ken McConnaughay
called for a motion to solicit a Bid for River Bend Landscaping Maintenance for
2004 from Ricks Landscaping Service. John Beaugard made the motion, seconded by
Eric Grebner. The motion carried.
Deck Box Committee Report: Amy Grissom presented
the report of the Deck Box Committee.Discussion ensued about how to present options for a vote. A motion was
made to table the decision until the Board consulted with the attorney.
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 7:30 PM, motion to
open meeting made by John Beaugard, and seconded by Eric Grebner.
Board of Managers in Attendance:
Ken McConnaughay, PresidentEric
Grebner, Treasurer
John Beaugard, Asst. Secretary
Homeowners in Attendance:Amy Grissom, Bonnie Buntin
Secretarys Report: Minutes were presented from the
Board Meeting of November 10, 2003.Ken
McConnaughay called for a motion to accept the Minutes as presented.A motion was made by Eric Grebner and
seconded by John Beaugard.The motion
carried.
Treasurers Report: Eric Grebner presented the
Treasurers Report.Ken McConnaughay
called for a motion to accept the Treasurers Report.John Beaugard made a motion to accept the report and Eric Grebner
seconded it.The motion carried.
Approval of Bills:
1. Ken McConnaughayU.S.
Postage$91.39
TOTAL:$91.39
Ken McConnaughay called for a motion to approve Payment of
the Bill as presented. Eric Grebnermade the motion and John Beaugard
seconded it.The motion carried.
OLD BUSINESS:
Report of October Dues Notices & 2003 Dues
Receivable: Nothing new to report.
Liens Receivable: No new Liens filed. There are still
two (2) Homeowners with outstanding Liens that have not been paid.
2004 Budget:Eric
Grebner presented the 2004 Budget.Ken
McConnaughay called for a motion to accept the 2004 Budget.John Beaugard made the motion and Eric
Grebner seconded it.The motion carried
and the 2004 Budget was approved.
Approve Legal Action against 1931 Yukon Drive: The subject
Homeowner canvassed the homeowners of River Bend to solicit their interest in
changing the Declarations to define what a shed is in the Use
Restrictions.There were ~30-40
homeowners that responded that they would like to see a change.The subject homeowner is putting together a
committee to further study the matter.There will be a meeting of the new committee on December 18, 2003.In light of this, a motion was made by John
Beaugard to defer legal action until after the Annual Meeting in February when
a vote is expected on this matter.Eric
Grebner seconded the motion. The motion carried.
NEW BUSINESS:
Violations: A satellite dish at 1819 Marne that was
not properly located was reported.A
letter will be sent to the homeowner.
Architectural Control Report: No report or approvals.
Annual Meeting of Homeowners Association: A motion
was made by Eric Grebner and seconded by John Beaugard to approve February 9,
2004 for the Annual Meeting. The motion carried.
2004 Assessment:Ken
McConnaughay called for a motion to recommend an annual assessment of $80 as
the 2004 Assessment.Eric Grebner made
the motion and John Beaugard seconded it.The motion carried.
Comments from Homeowners: None
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by John Beaugard and seconded
by Eric Grebner. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on Monday, January 12, 2004 at 7:30 PM, at the
Builta Elementary School.
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 7:30 PM, motion to
open meeting made by John Pilsits, and seconded by Kathy Smith. This meeting
was held at the home of Ken McConnaughay, as Builta Elementary School was
unavailable.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Pilsits, SecretaryJohn
Beaugard, Assistant Secretary
Homeowners in Attendance:0
Secretarys Report: Minutes were presented from the
October 14, 2003 and October 30, 2003 Board of Managers Meetings for approval.
Ken McConnaughay called for a motion to accept the Minutes as presented. Kathy
Smith made a motion to accept the Minutes of October 14, 2003 and October 30,
2003, seconded by John Pilsits. There were two corrections made to the October
14, 2003 minutes: 1) As John Beaugard was not in attendance, it was John
Pilsits who seconded the opening of the meeting, and 2) it is RBHOA Attorney
Wayne M. Kuwait, Sr. who will file the 30-day Lien Notices, not Peter H. Jagel.
There were no changes made to the October 30, 2003 minutes. Ken McConnaughay
called for a motion to accept the Amended minutes from the October 14, 2003
meeting, and the October 30, 2203 minutes. John Pilsits made the motion,
seconded by John Beaugard; the motion carried.
Treasurers Report: There was no Treasurers Report
presented.
Approval of Bills:
1. Pezza
Landscape Inc.Fall Bulbs$215.00
2. BSA
Troup #34Christmas
Wreathes$66.00
TOTAL:$281.00
Ken McConnaughay called for a motion to approve Payment of
Bills as presented. John Pilsits made a motion for Payment of Bills, and John
Beaugard seconded the motion. The motion carried.
OLD BUSINESS:
Report of October Dues Notices & 2003 Dues
Receivable: Nothing new to report.
Discussion of Proposed Amendment to Bylaws to Assess
Fines for Violations: A motion was made to Table the Proposed Amendment.
No further discussion or action is planned for the time being. Ken McConnaughay
asked for a second to the motion. John Pilsits seconded the motion. The motion
carried unanimously.
Liens Receivable: No new Liens filed. There are still
two (2) Homeowners with outstanding Liens that have not been paid.
2004 Budget: The 2004 Budget is still being
finalized. A preliminary copy will be prepared within a week.
NEW BUSINESS:
Violations: There are no new violations to report.
Architectural Control Report: No report or approvals.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by Kathy Smith and seconded
by John Pilsits. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on Monday, December 8, 2003 at 7:30 PM, at the
Builta Elementary School.
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 8:00 PM, motion to
open meeting made by John Pilsits, and seconded by Kathy Smith. This meeting was
held at the home of Ken McConnaughay. This meeting was called at the request of
a member of the Board of Managers to discuss the issue as noted under New
Business below.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Pilsits, SecretaryEric
Grebner, Treasurer
John Beaugard, Assistant Secretary
Homeowners in Attendance:0
Secretarys Report: There was no Secretarys Report
presented.
Treasurers Report: There was no Treasurers report
presented.
Approval of Bills: There were no Bills presented for
payment.
OLD BUSINESS: There was no old Business discussed.
NEW BUSINESS:
Violations: The Board of Managers met to address the continuing
violation of the Covenants by the Homeowner at 1831 Yukon Drive for refusal to
remove a shed in the back yard. As noted in the minutes of previous meetings
the Board of Managers had authorized the RBHOA attorney, Peter. H. Jagel to
file Suit in Court against the Homeowner on Sept. 9, 2003.
The Homeowner contends that the definition in the Covenants
does not apply nor covers the shed currently in place in their yard, and that
they are not therefore in violation of the Covenants, Article 6, Section 9,
under Use Restrictions, Accessory Structures.
While the Board of Managers strongly disagrees with the
Homeowners interpretation, this meeting was called at the request of a Board
Member to present a Proposal that would hopefully lead to a better resolution
of the situation as opposed to legal action.
A proposal was presented at this meeting that will grant the
Homeowner sufficient time to present their position to the entire RBHOA in the
form of an amended change in definition and use of sheds as currently written
in Article 6, Section 9, under Use Restrictions, Accessory Structures in
the Covenants.
The Proposal is as follows:
The River Bend Board of Managers authorizes a delay until
after December 8, 2003 for filing Suit against 1831 Yukon Drive for violation
ofArticle 6, Section 9, Use
Restrictions, Accessory Structures of the Covenants for use of a shed, in
order to allow said Homeowner sufficient time to solicit all River bend
Homeowners for a change in the definition of and use of storage sheds under
Article 6, Section 9, of the Use Restrictions, Accessory Structures.
The Homeowner intends, under and per the provisions provided
in the By-Laws of the RBHOA, to bring to a vote a change in the Covenants under
Article 6, Section 9, of the Use Restrictions, Accessory Structures. This
requires: 1) a minimum number of Homeowner signatures on a Petition that
clearly states the matter in order to bring the change to a vote before the
RBHOA, and then 2) approval by affirmative Vote of at least 60% of all
Homeowners (including Proxies) at a meeting convened to vote on the proposed
change to the Covenants under Article 6, Section 9, of the Use Restrictions,
Accessory Structures. Quorum requirements must also be met for that Meeting
to be official for purposes of the Vote. Proper meeting notification must also
be provided.
At this time the scheduled date for this Meeting and Vote
is: December 8, 2003.
Ken McConnaughay called for motion for the Board of Managers
to accept the Proposal and to then present this proposal to the Homeowner for
their acceptance. John Pilsits made the motion to accept and present the
Proposal as written above. Kathy Smith seconded the motion. The vote by the
Board of Managers was unanimous. The Motion carried.
The proposal above will be presented to the Homeowners the
week of Nov. 1, 2003. It is expected that the Homeowners will accept the
Proposal above.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by John Pilsits and seconded
by John Beaugard. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on Monday, November 10, 2003 at 7:30 PM, not at
the Builta Elementary School, but at the home of Ken McConnaughay at 9 Yukon
Court. The school is not available to the RBHOA for conducting meetings.
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 7:30 PM, motion to
open meeting made by John Pilsits, and seconded by John (Beaugard) Pilsits. This meeting was held at the home of Kathy
Smith, as Builta Elementary School was unavailable.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Pilsits, Secretary
Homeowners in Attendance:0
Secretarys Report: Minutes were presented from the
September 8, 2003 Board of Managers Meetings for approval. Ken McConnaughay
called for a motion to accept the Minutes as presented. Kathy Smith made a
motion to accept the Minutes of September 8, 2003, seconded by John Pilsits;
motion carried.
Treasurers Report: Treasurer Report submitted as
follows: there was $12,592.86 in the RBHOA Checking Account as of October 14,
2003. Ken McConnaughay called for a motion to accept the Treasurers Report.
Kathy Smith made a motion to accept the Treasurers Report as submitted,
seconded by John Pilsits; the motion carried.
5. Rite
Way ElectricLighting
for Danube Ent.$1344.00
TOTAL:$10267.00
Ken McConnaughay called for a motion to approve Payment of
Bills as presented. John Pilsits made a motion for Payment of Bills, and Kathy
Smith seconded the motion. The motion carried.
OLD BUSINESS:
Report of September Dues Notices & 2003 Dues
Receivable: There are 15 Homeowners who have not paid their Year 2003 Dues
+ Special Assessment. Three (3) Homeowners paid their Dues + Assessments after
the September 2003 notices were sent out.
Discussion of Proposed Amendment to Bylaws to Assess
Fines for Violations: The 2nd Draft Proposed Amendment to the
BYLAWS presented and discussed at the September 2003 Board Meeting, is still
under review by the Board of Managers and the RBHOA lawyer.
Liens Receivable: No new Liens filed. There are still
two (2) Homeowners with outstanding Liens that have not been paid.
NEW BUSINESS:
Violations: There are no new violations to report.
Architectural Control Report: No report or approvals.
Authorize Lien Action against Homeowners who have not
paid Year 2003 Dues & Assessments: Ken McConnaughay called for a motion
to authorize the RBHOA Attorney (Peter H. Jagel) Wayne
M. Kuwait, Sr. to send out 30-day Notices of intent to file Liens to all
fifteen (15) Homeowners who owe Year 2003 Dues & Special Assessments.
Homeowners will have 30-days to pay all outstanding 2003 Dues, Assessments, and
Interest. Ken McConnaughay called for a motion to authorize the RBHOA Attorney
to send out Lien Notices, John Pilsits made the motion, seconded by Kathy
Smith; the motion carried.
2004 Budget: A draft of the Year 2004 Budget will be
prepared and presented at the Nov. 10, 2003 RBHOA meeting.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by Kathy Smith and seconded
by John Pilsits. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on Monday, November 10, 2003 at 7:30 PM, not at
the Builta Elementary School, but at the home of Ken McConnaughay at 9 Yukon
Court. The school is not available to the RBHOA for conducting meetings.
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 7:40 PM, motion to
open meeting made by John Pilsits, and seconded by John Beaugard. This meeting
was held at the home of Ken McConnaughay, as Builta Elementary School was
unavailable.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Pilsits, SecretaryJohn
Beaugard, Assistant Secretary
Homeowners in Attendance:0
Secretarys Report: Minutes were presented from the
August 11, 2003 Board of Managers Meetings for approval.One addition to the August 11, 2003 was
required under New Business to reflect that the Attorney was to notify the
homeowner that both a shed and pool were to be removed. Ken
McConnaughay called for a motion to accept the Amended Meeting Minutes. Kathy
Smith made a motion to accept the Minutes, seconded by John Pilsits; motion
carried.
Treasurers Report: Treasurer Report submitted as
follows: there was $20,748.07 in the RBHOA Checking Account as of Aug. 31,
2003.
Ken McConnaughay called for a motion to approve Payment of
Bills as presented. John Pilsits made a motion for Payment of Bills, and Kathy
Smith seconded the motion. The motion carried.
OLD BUSINESS:
Report of August Dues Notices & 2003 Dues Receivable:
There are 18 Homeowners who have not paid their Year 2003 Dues + Special
Assessment. Notices will be sent out for Year 2003 Dues, Special Assessment,
plus 4-months Interest in September 2003. Four (4) Homeowners paid their Dues +
Assessments after the August 2003 notices were sent out.
Discussion of Proposed Amendment to Bylaws to Assess Fines
for Violations: The 2nd Draft Proposed Amendment to the BYLAWS
presented and discussed at the August 2003 Board Meeting, was reviewed by the
RBHOA lawyer. Comments provided by Peter H. Jagel, P.C. relating to Homeowner
review & approval, and enforcement issues, were discussed. The Board of
Managers has requested additional clarification on the Comments. No further
action was taken on the Proposed Amendment and the item has been tabled until
the Attorney replies to the Board of Managers questions.
Liens Receivable: No new Liens filed. There are still
two (2) Homeowners with outstanding Liens that have not been paid. A third Lien
due to a Foreclosure will be filed.
NEW BUSINESS:
Violations: The second shed on Yukon Drive was
removed by the Homeowner after receiving the Boards request to do so. There
are no new violations to report.
Architectural Control Report: No report or approvals.
Authorize September 15, 2003 Dues Reminder Letters +
Interest: Ken McConnaughay called for a motion to send out Dues Reminder
Notices for Year 2003 Dues, Special Assessment, plus 4-months Interest. Lien
Notices will be sent out in October 2003 to all Homeowners who have not paid
their Year 2003 Dues + Assessments after receiving the September 2003 notice.
Ken McConnaughay called for a motion to send out the September 2003 Dues
Notice, John Pilsits made the motion, seconded by Kathy Smith; the motion
carried.
Approve Proposal to replace Crab Apple Tree a
proposal to replace a dead crab apple tree along Boughton at a cost of $440.00
from Pezza Landscaping was not brought to the table for a vote. The proposal
failed for lack of a motion to vote on the issue.
Approve Proposal to install Electric Light at Danube
Entrance a proposal was made to install electrical lighting at the Danube
entrance, similar to that at the Woodlet entrance, by Rite Way Electric in the
amount of $1,344.00. The Board discussed the Rite Way quote. Ken McConnaughay
called for a motion to accept the Rite Way proposal and install the electric
lighting. John Beaugard made the motion, seconded by Kathy Smith; the motion
carried.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by John Beaugard and seconded
by John Pilsits. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on Tuesday, October 14, 2003 at 7:30 PM, but not
at the Builta Elementary School. Location to be decided. Please contact any
Board Member the week prior for scheduled meeting location.
Call to Order:Ken McConnaughay made a call for a motion
to open the meeting at 7:40 PM, motion to open meeting made by John Pilsits, and seconded by John Beaugard. This meeting was
held at the home of Kathy Smith, as Builta Elementary School was unavailable.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy Smith, Vice President
Eric Grebner, TreasurerJohn Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in Attendance:0
Secretarys Report: Minutes were presented from the July 14, 2003 Board of Managers Meetings for
approval.Ken McConnaughay called for a motion to accept the Meeting Minutes.
Kathy Smith made a motion to accept the Minutes, seconded by John Beaugard; motion carried.
Treasurers Report: Treasurer Report submitted as follows: there is $22,058.44 is the RBHOA Checking
Account. Over Due notices for Year 2003 Annual Dues & Special Assessment will be sent out on/after August 14, 2003 that
will included Dues and/or Special Assessment + 3-months Interest. Ken McConnaughay called for a motion to accept the Treasurers
Report. John Beaugard made a motion to accept the Treasurers Report, Kathy Smith seconded the motion; the motion carried.
Ken McConnaughay called for a motion to approve Payment of Bills as presented. John Pilsits made a motion
for Payment of Bills, and Kathy Smith seconded the motion. The motion carried.
OLD BUSINESS:
Report of July Dues Notices & 2003 Dues Receivable: There are 22 Homeowners who have not paid
their Year 2003 Dues + Special Assessment, and one (1) Homeowner who has not paid the Special Assessment. Notices will be
sent out for Year 2003 Dues, Special Assessment, plus 3-months Interest.
Discussion of Fines for Violations: A 2nd Draft Proposed Amendment to the BYLAWS was
presented and discussed. The 2nd Draft Document will be revised per suggestion made at this Board meeting, and
the 2nd Draft submitted for Legal review. After legal review the document will be considered Final. The Proposed
Amendment will be mailed to all Homeowners for review along with details of a Fall Meeting and Open Discussion forum for the
Homeowners, prior to the Board taking a Vote on the Proposed Amendment. Ken McConnaughay called for a motion to submit the
2nd draft of theProposed Amendment on Fines for Violations to the
HOA attorney for review. John Pilsits made the motion to submit the 2nd Draft for review, seconded by Kathy Smith;
the motion carried unanimously.
Liens Receivable: No new Liens filed. There are still two (2) Homeowners with outstanding Liens
that have not been paid.
NEW BUSINESS:
Violations: A new Notice has been sent to another Homeowner on Yukon Drive requesting that a shed
placed on the property be removed according to the Use Restrictions in the Covenants & By-Laws of the RBHOA.
Authorize Attorney Peter H. Jagel to Institute Proceedings against 1931 Yukon Court: for continued
Violations against The Covenants. Proper Legal Notice having been given by the RBHOA attorney, Peter H. Jagel, to comply with
the Covenants & By-Laws and remove a shed located on the property, Ken McConnaughay called for a motion to authorize Attorney
Peter H. Jagel to institute a Suit against the Homeowner for failure to comply and remove the shed and pool. The motion is
as follows: The Board of Managers authorizes a Letter be written to attorney Peter H. Jagel from the Board directing him to
file Suit on behalf of the RBHOA against 1931 Yukon Court in matters pertaining to a Notice Letter sent to the Homeowner on
July 31, 2003 for Violations of the Covenants, within 10-days of this Letter being sent. John Pilsits made the motion authorizing
the Letter be sent to Peter H. Jagel. Kathy Smith seconded the motion. The motion carried unanimously.
Architectural Control Report: No report or approvals.
Authorize August 15, 2003 Dues Reminder Letters + Interest: Ken McConnaughay called for a motion
to send out Dues Reminder Notices for Year 2003 Dues, Special Assessment, plus 3-months Interest. John Beaugard made the motion,
seconded by John Pilsits; the motion carried.
ADJOURNMENT: Ken McConnaughay called for a motion to adjourn the meeting. A motion to adjourn was
made by John Pilsits and seconded by John Beaugard. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of Managers meeting will be held on September 8,
2003 at 7:30 PM at the Builta Elementary School.
=======================================
River Bend Homeowners Association
BOARD OF MANAGERS MEETING
July 14, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken
McConnaughay made a call for a motion to open the meeting at 7:40 PM, motion to
open meeting made by John Pilsits, and seconded by John Beaugard. This meeting
was held at the home of Ken McConnaughay, as Builta Elementary School was
unavailable.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Pilsits, SecretaryJohn
Beaugard, Assistant
Homeowners in Attendance:0
Secretarys Report: Minutes were presented from the
June 9, 2003 Board of Managers Meetings for approval.Ken McConnaughay called for a motion to accept the Meeting Minutes.
John Beaugard made a motion to accept the Minutes, seconded by Kathy Smith;
motion carried.
Treasurers Report: There was no Treasurer Report
presented.
Ken McConnaughay called for a motion to approve Payment of
Bills as presented. John Beaugard made a motion for Payment of Bills, and John
Pilsits seconded the motion.
OLD BUSINESS:
2003 Dues Receivable: There are 35 Homeowners who
have not paid their Year 2003 Dues. Notices will be sent out for Year 2003 Dues
+ 2 months Interest.
Discussion of Fines for Violations: A Draft Proposed
Amendment to the BYLAWS was presented and discussed. The Draft Document will
be revised and discussed again at the August 2003 Board of Managers meeting.
NEW BUSINESS:
Violations: The matter of the 1931 Yukon Drive
storage unit (shed) is in the hands of our Attorney Peter H. Jagel, P.C. for
disposition.
Authorize Attorney Peter H. Jagel to Institute
Proceedings against: 1) 1931 Yukon Court, and 2) 118 Woodlet: for continued
Violations against The Covenants. Ken McConnaughay called for a motion to
Authorize Attorney Peter H. Jagel to institute proceedings against the two
named Homeowners above for Shed and Truck violations respectively. John
Beaugard made the motion as stated above, and John Pilsits seconded the motion.
The motion carried For 4, Against 0, Abstentions 0.
Architectural Control Report: No report or approvals.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by Kathy Smith and seconded
by John Beaugard. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on August 11, 2003 at 7:30 PM at the Builta
Elementary School.
==============================================
River Bend Homeowners Association
Board of Managers Meeting
June 09, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken
McConnaughay made a call for a motion to open meeting at 7:38 PM, motion to open
meeting made by Kathy Smith, and seconded by John Beaugard. This meeting was
held at Builta Elementary School.
Board of Managers in Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
John Beaugard, Assistant SecretaryEric Grebner, Treasurer
Acting Secretary:John Beaugard made a motion to appoint Kathy Smith Acting Secretary, and
seconded by Kathy Smith, motion carried.
Homeowners in Attendance:0
Secretarys Report: Minutes were presentedfrom the May 10, 2003 Board of Managers
Meetings for approval.Ken McConnaughay
called for a motion to accept theMeeting Minutes. John Beaugard made a motion to accept theMinutes, seconded by John Beaugard; motion
carried.
Treasurers Report: May 9th reminder
notices went out on June 7th. The outstanding lien on 1900 Marne was
satisfied as payment was received.
5. Ken
McConnaughayCopies &
faxes reimburse.$18.18
6. Pezza
Landscape Inc.Mulch around
trees $425.00
TOTAL:$5029.58
Motion was made by John Beaugard and seconded by Kathy
Smith to approve the bills, motion carried.
OLD BUSINESS:
2002 Dues Receivable: 0 No Year 2002 Dues
receivable, with the exception of Liens.
Liens Receivable: There are two Homeowners with Liens
Outstanding for Dues Receivable as follows: 1) 2 Yukon Court (2002), and 2)
1896 Marne Road (2000/2001/2002).
2003 Dues Receivable: There are 62 Homeowners who
have not paid their Year 2003 Dues. .
Discussion of fines for violations of covenants was not removed
from the table.
NEW BUSINESS:
Violations: 1931 Yukon Drive still has storage unit.
Second letter will be sent with a copy to our attorney, Peter Jagel.
2003 Dues Receivable: The Board of Managers
authorized Interest Charges of $3.30 on overdue Year 2003 dues; effective July
6, 2003. Ken McConnaughay called for a motion to Authorize the Interest Penalty
of $3.30, John Beaugard made the motion, Kathy Smith seconded the motion; the
motion carried.
Architectural Control Report: No report.
ADJOURNMENT: Ken McConnaughay called for a motion to
adjourn the meeting. A motion to adjourn was made by Kathy Smith and seconded
by John Beaugard. The motion carried and the meeting was adjourned.
NEXT MEETING: The next regularly scheduled Board of
Managers meeting will be held on July 14, 2003 at 7:30 PM at the Builta
Elementary School.
=========================================
River Bend Homeowners Association
Board of Managers Meeting
May 12, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken McConnaughay made a call for a
motion to open meeting at 7:30 PM, motion to open meeting made by John Pilsits,
and seconded by John Beaugard. This meeting was held at Builta Elementary
School.
Board of Managers in
Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
Eric Grebner, Treasurer John
Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in
Attendance:0
Secretarys Report:
John Pilsits presented minutes from the April 14, 2003 Board of Managers
Meetings for approval. There were several changes made. The Amended Minutes
will be posted to the RBHOA website. Ken McConnaughay called for a motion to
accept the Amended Meeting Minutes. Kathy Smith made a motion to accept the
Amended Minutes, seconded by John Beaugard; motion carried.
Treasurers Report:
The total in the checking account as of April 30, 2003 is $16,867.66. Ken
McConnaughay called for a motion to accept the Treasurers Report as presented.
John Beaugard made a motion to accept the April 2003 report, and John Pilsits
seconded the motion. The Treasurers Report was accepted as presented.
6. Indian Prairie Dist. #204Mtg. Room Rent: Jan.-July 03$ 158.38
TOTAL:$1474.02
OLD BUSINESS:
2002 Dues Receivable: 0 No Year 2002 Dues receivable, with the
exception of Liens.
Liens Receivable: There are three Homeowners with Liens Outstanding
for Dues Receivable as follows: 1) 2 Yukon Court (2002), 2) 1900 Marne Road
(2001), and 3) 1896 Marne Road (2000/2001/2002). Notices will be sent out June
9, 2003 that include: a) Dues Receivable, b) Interest, and c) Attorney Fees.
2003 Dues Receivable: There are 65 Homeowners who have not paid
their Year 2003 Dues. Overdue notices will be sent out that include Year 2003
Dues + Interest.
NEW BUSINESS:
Violations: Shed behind home on Yukon Drive. Homeowner
sent letter requesting that shed be removed.
2003 Dues Receivable: The Board of Managers authorized Interest
Charges of $1.65/month on overdue Year 2003 dues; effective May 9, 2003. Ken
McConnaughay called for a motion to Authorize the Interest Penalty of $1.65,
John Beaugard made the motion, John Pilsits seconded the motion; the motion
carried.
Authorization of
Lien: The Board of Managers
authorized a Lien Filing on 1864 Marne for non-payment of Year 2003 dues. Ken
McConnaughay called for a motion to file the Lien, Kathy Smith made the motion,
John Beaugard seconded the motion; the motion carried.
Architectural Control
Report: The Board of Managers gave
Architectural Approval to a request from 1842 Marne for construction of a
fence. A Request Letter and Plans were submitted and reviewed. Ken McConnaughay
called for a motion to grant Architectural Approval, John Pilsits made the
motion, Eric Grebner seconded the motion; the motion carried.
Boughton Road Mulch: A request to authorize Pezza Landscape to
install mulch, at a cost of $425.00, for all tress along Boughton Road to the
Danube Entrance Park was made by Ken McConnaughay. Ken McConnaughay called for
a motion to authorize Pezza Landscape to install the mulch, Kathy Smith made
the motion, John Pilsits seconded the motion: the motion carried.
Fines for Violations: The Board of Managers discussed a Proposed
Draft Amendment to the By-Laws that would allow the Board to impose fines for
violations of the Use Restrictions. No action was taken on this proposal and
further discussion will be held at the June 9, 2003 meeting.
NiGas Electrical Test
Pole: NiGas will cut the pole down
sometime in May/June 2003. The remaining pole will either be painted and/or
landscaped afterwards.
ADJOURNMENT: Ken
McConnaughay called for a motion to adjourn the meeting. A motion to adjourn
was made by John Pilsits and seconded by John Beaugard. The motion carried and
the meeting was adjourned.
NEXT MEETING: The
next regularly scheduled Board of Managers meeting will be held on June 9, 2003
at 7:30 PM at the Builta Elementary School.
=============================================
River Bend Homeowners Association
Board of Managers Meeting Amended Minutes
April 14, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken McConnaughay made a call for a
motion to open meeting at 7:40 PM, motion to open meeting made by John Pilsits,
and seconded by Kathy Smith. This meeting was held at Builta Elementary School.
Board of Managers in
Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
Eric Grebner, Treasurer John
Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in
Attendance:2 (Shirley Armstrong,
Bonnie Buntin)
Secretarys Report:
John Pilsits presented minutes from the March 10, 2003 Board of Managers
Meetings for approval. There were no changes made. Ken McConnaughay called for
a motion to accept the Meeting Minutes as presented above. Kathy Smith made a
motion to accept the minutes, seconded by John Pilsits; motion carried.
Treasurers Report:
The total in the checking account as of March 10, 2003 is $11,284.97. Ken
McConnaughay called for a motion to accept the Treasurers Report as presented.
Kathy Smith made a motion to accept the March 2003 report, and John Pilsits
seconded the motion. The Treasurers Report was accepted as presented.
4. Eric GrebnerQuickbooks Fee
Reimbursement$ 161.46
TOTAL:$1182.30
OLD BUSINESS:
2002 Dues Dues
Receivable:
ØCollection
Letter - to Yukon Drive homeowner for non-payment of Year 2002 Dues
ØLien Filing -
against Marne property (non-Dues related circumstances)
ØLien Filing -
against Yukon Court homeowner for non-payment of Year 2002 Dues
ØLien Receivable
no Liens receivable. against
107 Woodlet homeowner for non-payment ofDues
NEW BUSINESS:
Violations: Shed behind home on Yukon Drive. Homeowner
will be contacted to discuss.
2003 Dues Receivable: There are 75-Homeowners who have not paid
their Year 2003 Dues. Dues Reminder Letters for all Homeowners 30-days overdue
as of April 19, 2003, which include Dues receivable,+
Interest, were authorized by the Board of Managers. Interest will
commence on May 9, 2003.
Architectural Control
Report: A Letter of Architectural Approval
was granted to 1938 Yukon Drive for construction of a new Fence. A request
letter and building plans were previously submitted to the Board of Managers
for review, after which Approval was granted. A request for Architectural
Approval was submitted for review to the Board on April 14, 2003 for a Front
Porch construction project at 9 Yukon Court. The plans were
reviewed and Approved by the Board of Managers. Final
plans/drawings will must be
submitted before construction begins. for
further review before final approval can be granted.
Woodlet Entrance
Mulch: A request to authorize Pezza Landscape to install mulch, at a cost of
$900.00, at the Woodlet Entrance landscaping was made by Ken McConnaughay. The
Board of Managers approved to expenditure so long as the cost did not exceed
$800.00.
Seasonal Wading
Pools: The Board discussed the
matter of erecting smaller, temporary, seasonal wading pools at the April 14,
2003 meeting. No formal action or decision was made on the matter at this
meeting. The Board of Managers is obligated to enforce the Covenants &
By-Laws, specifically Article 6, Section 4 under Use Restrictions, regarding
above ground swimming pools. It is the Board of Managers intention to issue an
Open Letter to all Homeowners in the River Bend HOA regarding this matter
sometime in May 2003.
Helping Hands
Program: John Pilsits contacted
Marci Schild of the Naperville Police Department, Community Education/Crime
prevention Unit, to review the specifics of the program. Application Forms that
also contain background information on the program can be obtained by
contacting John Pilsits. The Naperville Police will do a standard criminal
background check with specific focus on child related crimes. However, no
finger printing or other information other than that required on the
Application will be collected. If desired one can contact Marcia Schild
(pronounced Shield) at 630-420-6667
The Board of
Managers will begin contacting neighbors over the next month or so, within each
of their respective Neighborhood Blocks, to solicit volunteers for this much
needed and community minded program. The Helping hands program was established
in 1967 through the combined efforts of the Naperville Junior Womans Club,
School District 203, and the Naperville Police Department. The purpose is to
have adult assistance available in an emergency situation, such as a child
being lost, frightened, injured, or ill.
NiGas Electrical Test
Pole: Pezza Landscape will be asked
for ideas on how to best conceal the NiGas pole located on the northeast corner
of Woodlet. Shirley Armstrong also offered to look into the matter for the
Board.
ADJOURNMENT: Ken
McConnaughay called for a motion to adjourn the meeting. A motion to adjourn
was made by John Pilsits and seconded by Kathy Smith. The motion carried and
the meeting was adjourned.
NEXT MEETING: The
next regularly scheduled Board of Managers meeting will be held on May 12, 2003
at 7:30 PM at the Builta Elementary School.
==========================================
River Bend Homeowners Association
Board of Managers
Meeting
March 10, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken McConnaughay made a call for a
motion to open meeting at 7:30 PM, motion to open meeting made by John Pilsits,
and seconded by Kathy Smith. This meeting was held at Builta Elementary School.
Board of Managers in
Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
Eric Grebner, Treasurer John
Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in
Attendance:0
Secretarys Report:
John Pilsits presented minutes from the February 10, 2003 Board of Managers
Meetings for approval. There were no changes made. Ken McConnaughay called for
a motion to accept the Meeting Minutes as presented above. Kathy Smith made a
motion to accept the minutes, seconded by John Pilsits; motion carried.
Treasurers Report:
The total in the checking account as of March 10, 2003 is $7,252.87. Ken
McConnaughay called for a motion to accept the Treasurers Report as presented.
Kathy Smith made a motion to accept the March 2003 report, and John Pilsits
seconded the motion. The Treasurers Report was accepted as presented.
Approval of Bills:
1. John PilsitsIllinois
Secretary of State Annual Fee$5.00
Total:$5.00
Current Violations:
There are no current violations before the Board.
OLD BUSINESS:
2002 Dues Dues
Receivable: There is still one
Homeowner who has not paid their Year 2002 HOA dues. A Notice to File Lien letter
will be sent out by the HOA lawyer in March 2003. If the dues are not paid
within 45-days a Lien will be filed. Two (2) other Liens were filed in Year
2002 for non-payment of HOA Dues.
NEW BUSINESS:
Violations: No new violations were brought before the
Board.
Seasonal Wading
Pools: The Board will discuss the
matter of erecting smaller, temporary, seasonal wading pools at the April 2003
meeting.
NiGas Electrical Test
Poles: The short, white poles seen
at the entrances are owned by NiGas. Kathy Smith contacted them to determine
what options were available to remove/or hide these unsightly poles. As they
are required for special monitoring in this area, and equipment is attached to
take measurements, they cannot be removed. Attempts will be made to find
acceptable ways to hide the poles with landscaping, such that NiGas still has
access to them.
Helping Hands
Program: The Board of Managers will
begin contacting neighbors over the next month or so, within each of their
respective Neighborhood Blocks, to solicit volunteers for this much needed and
community minded program. The Helping hands program was established in 1967
through the combined efforts of the Naperville Junior Womans Club, School
District 203, and the Naperville Police Department. The purpose is to have
adult assistance available in an emergency situation, such as a child being
lost, frightened, injured, or ill.
John Pilsits will
contact the Naperville Police department to determine the exact requirements
for interested parent, but a Parental Application and Police Background
Screening are some of them. If accepted a family displays an emblem in their
window that indicates their home is a Helping Hands household.
ADJOURNMENT: Ken
McConnaughay called for a motion to adjourn the meeting. A motion to adjourn
was made by Eric Grebner and seconded by Kathy Smith. The motion carried and
the meeting was adjourned.
NEXT MEETING: The
next regularly scheduled Board of Managers meeting will be held on April 14,
2003 at 7:30 PM at the Builta Elementary School.
===========================================
River Bend Homeowners Association
Board of Managers
Meeting
February 10, 2003
Builta Elementary School
Bolingbrook, IL
Call to Order:Ken McConnaughay made a call for a
motion to open meeting at 9:30 PM, motion to open meeting made by John Pilsits,
and seconded by John Beaugard. This meeting was held at Builta Elementary
School. This meeting was conducted immediately following the Annual Homeowners
Meeting and Election of Officers.
Election of Officers: refer to Year 2003 Annual
Homeowners Meeting Minutes
Board of Managers in
Attendance:
Ken McConnaughay, PresidentKathy
Smith, Vice President
Eric Grebner, Treasurer John
Pilsits, Secretary
John Beaugard, Assistant Secretary
Homeowners in
Attendance:0
Secretarys Report:
John Pilsits presented minutes from the January 13, 2003 Board of Managers
Meetings for approval. There were no changes made. Ken McConnaughay called for
a motion to accept the Meeting Minutes as presented above. Kathy Smith made a
motion to accept the minutes, seconded by Eric Grebner; motion carried.
Treasurers Report:
There was no Treasurer's Report submitted for February 2003. The total in the
checking account as of February 10, 2003 is estimated at $7,029.30, Jan. 2003
balance minus bills paid. No revenues were collected. Ken McConnaughay called
for a motion to accept the year-end December 2002 Treasurers Report as
presented at the Annual Homeowners meeting. Kathy Smith made a motion to accept
the December 2002 report, and John Pilsits seconded the motion. The December 2002
Treasurers Report was accepted as presented.
Approval of Bills:There were no new Bills to approve for payment.
Current Violations:
No new violations brought before the Board since September 2002.
OLD BUSINESS:
Approval of Danube
Entrance Landscaping Contract: The
Board of Managers reviewed six (6) Bids received from the following
Contractors: ODonovan, Pezza, Four Seasons, Bernhard & Son, Wingren, and
C. B. Conlin. Only the Pezza proposal included the cost of the second Monument
along with Landscaping (plants, maintenance, etc.). The other five Bids only
included landscaping. After review of possible alternate options for acquiring
a Monument from a second contractor, the Board decided in favor of the Pezza
Proposal. The Board felt it important to have all the work performed by one
contractor to ensure the continuity of the Plan set forth by the Second
Entrance Improvement Committee. Pezza will be awarded the Danube Way Entrance
Improvement project for a total cost of $10,405.00.
Approval of 2003
Landscape Maintenance Contract: The
Board of Mangers reviewed three (3) Bids received for 8-months of Landscape
Maintenance along Boughton Road, to include the new Danube Way second entrance.
Wingren, C. B. Conlin, and Pezza submitted bids. The Pezza bid was the lowest
Bid submitted by over $150/month, at $900/month. Pezza will be awarded the Year
2003 Landscape Contract, with a second year option at the sole discretion of
the Board of Managers as long as work performance is acceptable and Year 2004
costs are competitive.
NEW BUSINESS:
Approval of License Agreement with Bolingbrook Park
District: The Board of Managers approved the 99-Year License Agreement with
the Bolingbrook Park District that allows us to use the Park District land
required for the Danube Way Second Entrance project. This is a standard Hold
Harmless type agreement that involves no cost to the Homeowners Association.
Questions/Comments from Homeowners: None
ADJOURNMENT: Ken McConnaughay
called for a motion to adjourn the meeting. A motion to adjourn was made by
John Beaugard and seconded by John Pilsits. The motion carried and the meeting
was adjourned.
NEXT MEETING: The
next regularly scheduled Board of Managers meeting will be held on March 10,
2003 at 7:30 PM at the Builta Elementary School.
